Frequently Asked Questions

Photo: Little Black Bow Photography
Photo: Little Black Bow Photography

Booking

You have two options:

If you love our work and want to reserve our services, once you’ve checked your date is free, download our booking form and return it to us with a $250 deposit right away. This will secure your date and your spot as a Jade Mcintosh Bride, and a consultation and full quote will follow in the lead-up to your wedding.

Alternatively, you can organize a quote first. Contact us to book in an obligation-free phone consultation with one of our florists, which we will then use to prepare your personalized quote. If you choose to go ahead, your date is secured with a 25% deposit and the balance is due two weeks before the wedding. Once you’re booked in, we’re always here to discuss your flowers and can make changes to the quote up to 6 weeks out from your wedding, when we’re putting together orders and schedules.

We’d recommend getting in touch as soon as you have a date and a venue. For dates in peak periods, we’re receiving enquiries up to 12 months ahead, and as we don’t hold dates until a booking is made and a deposit is paid, it’s best to book early to avoid disappointment. We can make changes to your quote any time from booking up to 6 weeks before your wedding.

In the lead-up to your wedding, we’ll keep in touch with you by email so you know exactly where everything is at. However, we’ve found that during the quoting process, a half-hour phone or face-to-face consultation achieves a lot more in a much shorter timeframe. It also allows both you (the client) and us, to get a feel for whether we’re a good fit.

You can pay by direct deposit or paypal (which attracts a 3% service fee). Once your deposit is paid you’re booking is confirmed and the balance is due 2 weeks out from your wedding date, but we also accept part payments earlier if you wish to spread out the cost.

Budget

During peak wedding periods we have a minimum spend of $1200. This can be reached with any combination of bouquets, buttonholes, other personal flowers (corsages, flower-girl crowns, hair flowers), as well as ceremony and reception flowers, delivery, set-up and recollection costs. If your budget is smaller we do have some options, so do get in touch, or else check out our Everyday Jade Mcintosh No Fuss Wedding Packages – they might be just what you’re after.

Wedding flowers can be as simple or ornate as the rest of your wedding. Our average spend is around $2,500 but we’ve worked on weddings with much smaller and much larger budgets. Our pricing guide includes three real-life examples to give you an idea of what your budget might cover.

During the consultation process, we’ll discuss your budget with you and whether it’s realistic to cover everything you’re after. Our quote will be fully itemized and include all aspects of our service – this makes it easier to see where your costs are and where they could be reduced. We can also include easily added and removed options. We’re always happy to discuss and offer alternatives but due to our workload we can only make a limited number of changes to a quote before we ask for a deposit and a booking.  Once you’re booked in, we’re always happy to make adjustments to your quote right up to 6 weeks out from your wedding, when we start placing orders with our vendors.

While we’ll always try to meet your budget and offer alternatives, we don’t bargain or price-match against other florist’s quotes, as it’s impossible to directly compare different quotes.

While we know pre-organised wedding packages make it easier for brides to budget, we also find that once it gets down to the nitty-gritty every wedding is different. We prefer to work individually with couples and work to your individual needs, so you get everything you want – and nothing you don’t!

For brides on smaller budgets who are only after bouquets and buttonholes, we do offer our Everyday Jade Mcintosh No-Fuss Wedding Packages. Find out more here.

Services

We offer a full delivery service, including on-site set-up of ceremony and reception flowers, delivery of bouquets, buttonholes and other personal flowers to your (and your partner’s) accommodation – we’ll even pin on buttonholes if the boys’ suits are available! We also offer a transfer service if you need your ceremony flowers moved to your reception venue, a bump-out service if required by your venue and recollection of hire items in the days after your wedding. In the weeks leading up to your wedding, we’ll contact your venue directly and work out delivery times and logistics, and advise you once they’re confirmed. We do it all so you can spend your wedding day focusing on the important things!

That said, especially for smaller orders, we are happy for you to pick up your bouquets from our warehouse. This can get tricky for ceremony and reception flowers so if you’d like to explore this option it’s best to have a chat with our staff.

Yes we do! We’ll even co-ordinate with your cake suppliers and work in with your hair and make-up schedule.

We love doing floral installations. If you’ve got an idea give us a call and we’ll have a chat.

We work on weddings throughout Newcastle, the Hunter Valley, Port Stephens, and the Central Coast.

We have a couple of fully-qualified and experienced florists who deliver and set up our flowers. You can meet our team here. Rest assured that even if Jade isn’t the florist who delivers your flowers, she has been involved in the design process, seen the bouquets and flowers before they’ve left our warehouse and the florist you’ll be dealing with is more than competent!

Yes. Our ever-expanding collection of hire items includes everything from vases, jars and bottles right up to arbours and timber backdrops, by way of timber boxers, vintage buckets and watering cans, birdcages, signage boards, candleholders, table coverings… you name it, we’ve probably got it, or can point you to someone who does. Check out our hire gallery for more info.

If you’re planning an outdoor ceremony or reception and the weather is looking dubious we’ll wait for advice from you or your wedding co-ordinator as to how to proceed on the day. Most of the time the flowers we’ve designed will work in a wet-weather venue as well, or can be adapted. For outdoor ceremonies and receptions it’s also worth considering heat – even the hardiest of flowers and foliage struggle in extreme sun and on very hot days we can’t guarantee the longevity of outdoor florals. Sunny days are our favourites, but we’re talking midsummer days with temps in the high 30’s… the kind you’d probably have moved your wedding inside to avoid anyway!

We must also ensure a safe working environment for our staff, which can mean adjustments to floral installations where weather is inclement or creates a potential hazard.

Our warehouse is in Doran Street, Carrington, about five minutes from the Newcastle CBD. This is also the home of The Wedding Collective NSW.

Flowers

We work with a variety of wholesalers to source the freshest local and imported stock. We order flowers specifically for each wedding and don’t keep stock on hand, so you know what you’re getting has been specifically sourced for you and isn’t just what we had spare in the coolroom that week.

While we appreciate that many florists like the flexibility and reliability of artificial flowers to augment fresh flower arrangements, we personally use fresh flowers only. We work with flowers that are in-season, for best results – our in-season guide will give you a good idea of what we’ll be working with around your wedding date. This does mean that we are a little at the mercy of mother nature, and sometimes we find ourselves unable to source particular flowers we’ve discussed with you. If this does happen, we will always communicate with you in the lead-up to your wedding and do our best to find the most appropriate replacement.

Our style is lush, rustic, vintage, with modern flair. We love lots of foliage and organic, unstructured arrangements with lots of texture, where the flowers are the stars. Our work is always evolving as we love trying new things and working with flowers in new and interesting ways.

We love creating bouquets and flowers that reflect the personalities of our brides – bespoke creations designed just for you.

We’re constantly updating our FacebookInstagram and Pinterest pages with candid shots and professional photos from recent weddings. You can also have a look through our gallery, which allows you to search by season, colour scheme and venue.

We’ve worked at many wedding venues in the Hunter Valley, Newcastle, Port Stephens and the Central Coast. Just enter your venue into our search to see if yours is one of them!

The Wedding Collective NSW

The Wedding Collective NSW are a group of experience and reputable Newcastle wedding vendors working together from a funky warehouse in Carrington, NSW. We can help you out with Hair & Makeup, flowers, videography, ceremony styling, candles, millinery, catering, invites and more!